e-Mail systems have evolved to become central communication platforms, but
are not suitable for handling large quantities of data or for managing these
over a period of years. Companies are having to battle with overflowing inboxes
and poor system performance. Integrating your
e-mail system into your ELO Electronic Document Management System can be
the solution for this problem.
ELO + e-mail = quickly and comprehensively informed
ELO archives the text of the e-mails, their attachments and the index data in a
powerful SQL database. The user can benefit from efficient search mechanisms at any
time while using the e-mail system to access the archived documents and data.
Besides taking the load off the e-mail database, the benefit involves having
centralised and quick access to content which is urgently needed within a team
Groups and user rights are also displayed.
addition to this, ELO’s own graphical workflow can be used for internal process
The ELO workflow functions as a convenient controlling component for the e-mail
platform, allowing users to continue handling their process status via the
familiar e-mail system.
Save costs through intelligent document archiving
At the moment, server document storage space is generating high costs for larger systems.
These can be avoided by using automated, server-based e-mail archiving:
Attachments from e-mails are automatically separated, archived and replaced by a
is fully transparent for the users.
Furthermore, an automated duplicate check ensures that documents are not
archived several times, thereby taking up expensive document storage space.
replication component ensures that
ELO can also be divided up along the lines of an e-mail server if needed.
Powerful e-Mail integrations are available for all well-known e-Mail Systems
like Exchange and
Powerful e-mail integrations are available for all well-known e-mail systems
such as Exchange and
See also customer reference