ELO Office: An Introduction to electronic archiving and DMS
- Legally compliant archiving
- Simple operation and familiar work environment
- Quick retrieval
- Ideally suited for small companies and freelancers
The user-friendly ELOoffice 10.5 DMS software helps you speed up your processes, simplify your daily work load and increase your productivity in the long term.
Simply better organized
The ELOoffice program structure is based on analog filing systems that includes repositories, files and folders. This makes using the software possible without time-consuming training. Users can navigate in the file structure, open folders and leaf through documents with the mouse.
Investment protection and future viability
The import/export function offers the option to easily exchange documents, or even entire folders or archives with laptops or the larger versions ELOprofessional and ELOenterprise. This guarantees cross-product compatibility, protecting your investment for the future growth of your company. In addition, ELOoffice can be integrated into other business applications, such as with the commercial Sage application. Modules expand ELOoffice functionality.
ELOoffice provides you with outstanding search functions, which save valuable working time. The central component is a powerful database, which enables documents to be retrieved in an instant, even with large volumes of data.
ELOoffice lets you define your own storage and search forms. For an invoice, for example, users can enter the invoice number or project number in the index form, and find the invoice again later with this exact information.
The user defines zones, which can contain for example invoice numbers. The OCR then automatically reads the zone on the invoice, and copies the values and the assignment into the keywording form. This function speeds up document filing considerably.
Extensive full-text search
In addition to the search in the keywording, ELOoffice also includes a full-text search for terms contained in the body of the document. Found locations can be highlighted in color, as required, for rapid orientation.
Allow burdensome mountains of paper to be quickly transferred from the desk to the ELO repository in a digital format. This provides you with comprehensive view of all the documents.
Easy paper scanning
The ELO TWAIN interface (a specific standard for scanners) lets you use different manufacturers’ scanner systems with various performance levels. Various scan profiles, image enhancement and automatic filing options are just some of the functions that ELOoffice offers for document scanning.
Seamless integration into your IT environment
ELOoffice directly supports the Microsoft Office, StarOffice and OpenOffice.org packages, thereby enabling smooth management and archiving of documents. Documents can be archived, researched, and opened for processing from the application concerned, all at the click of a mouse.
Mobile document capture
The ELO QuickScan App in ELOoffice 10.5 lets you scan documents while you are on the go and upload them to ELOoffice.
ELOoffice reduces the load on the e-mail system, and achieves the flexibility necessary for progressive office work. With the special integration in Microsoft Outlook, ELOoffice offers the convenient option of direct archiving of e-mails and other Outlook objects. The system supports both the synchronization of individual Outlook files and selective manual filing in the ELOoffice repository structure.
Target-oriented synchronization of individual folders
In synchronization, users can define filing folders in Outlook as required, and move the e-mails for filing into them by filing rules. All e-mails in the folder are then automatically archived by ELOoffice with the synchronization command.
In manual filing, the user decides which e-mails should be archived when, and where. One of the major advantages of this is that the e-mails can be filed according to the project. With just a click on the relevant ELOoffice icon in the Microsoft Outlook toolbar, the e-mail is transferred with attachment into the ELOoffice repository. ELOoffice automatically adopts existing search terms, such as sender, addressee or subject. Once the e-mail is filed in the repository, it can be managed in ELOoffice like any other document (task reminder, version history etc.).
Teamwork can be arranged very easily with ELOoffice. ELOoffice has network functionality, enabling several users to work on one and the same repository at the same time and manage their documents there.
Security with the Checkin/Checkout function
If a user has checked out a particular document from ELOoffice, this is visible to other colleagues. They can view the document, but it is protected against conflicting editing - until it is checked in again. The Checkin / Checkout function ensures that no change conflicts arise when documents are jointly processed.
Working in due time
The central ELO database also makes it possible to forward input documents to other team members during processing. In order for important documents and processes to not be forgotten, they can be time-controlled with the help of the Task reminder function. It is possible to set tasks for yourself and also for colleagues. This ensures transparent and timely work processes.
Transparency and up-to-date information
The ELOoffice version management provides a record of who changed each document, and when. If the user is not satisfied with a change, then he can simply restore the previous version, provided he has the corresponding rights.
• CPU with 1 GHz, 512 MB RAM
• DVD-ROM drive
• Screen resolution XVGA (1024 x 768) with 24 bit colour
• Operating system: Microsoft Windows 7 (32/64 bit), Windows 8 or Windows 8.1
• Program: 1 GB available hard disk space
• TWAIN-compatible Scanner systems
• Network scanner
• Microsoft Office 2007, 2010 + 2013